A Helpful Guide To Music Festivals

Music festivals are events that attract tens of thousands of people each year, people travel from across the world to go to different music festivals. This is not just for the music but also for the sense of community and sense of belonging that comes part and parcel as a result of a music festival.  Planning in advance means that you can take steps to ensure that you have the best possible time.

Deciding What To Bring

Deciding what to bring is easily one of the most important things that you can do before going to a music festival. This is because bringing your own food and drinks means that you can safe significantly on costs. One of the biggest expenditures at music festivals often ends up being food and drink.

Planning for music festivals can be very expensive. The largest ticket costs at most Music Fests can reach well into the hundreds of thousands of dollars. There are also plenty of after-the-fact costs associated with such an event. Food, travel, housing and insurance are all common costs associated with attending Music Fests. Some are more costly than others. So, what can you do to cut costs?

Taking More Steps To Plan Ahead

Probably the most expensive expense is in-concert accommodations. Concert-goers usually pay a deposit, which is refundable upon their seats being booked at the venue for the actual concert. Usually, tickets can be bought at up-to-date prices at the general public or on-line at much lower prices. Music Festivals tend to be very popular, so if a band wants to book rooms, it pays to start looking a little early. You can find out information about rooms available at the festival by contacting the music festivals vendor or calling your local chamber of commerce.

If you can, try to make contacts with local event planners who have experience in organizing Music Fests. Call or visit each one of the three main booking offices: Ticketmaster, Live Nation and iLove All Time. Each will have a representative or stage manager in place who will work with the band to book rooms, make travel arrangements and handle the artist liaison issues. Typically, the artists themselves will represent themselves at these office functions. If you need to arrange an accommodation, don’t hesitate to contact the artist liaison person. It’s their job to get the event ready for you.

Arranging For Accommodation At Festivals

One thing to remember about booking rooms at music festivals is that you should never pay an upfront deposit to get tickets. In many cases, the fees involved for concert tickets are minimal, as the organizers offer them at rock bottom prices to clear out space for performers. So don’t pay for tickets until you’ve contacted the artist liaison person and have arranged accommodation.

It’s also important to remember that the performance venue stage managers are not the same as the stage crew. Most actors only perform at venues they have selected and they rarely (if ever) book venues in advance. So before you plan for music festivals in New Zealand, it’s worth getting some advice from the artist liaison person to find out where their favourite spots are, what they’re looking for, how they’re finding it and whether it’s feasible to get there. You’ll need to consider factors such as proximity to public transport and parking.


The key thing to remember when planning for music festivals is to plan early. If you have time to plan for major events such as this, the money you spend on tickets and accommodation will be more than worth it. But if you can’t fit it into your budget at the last minute, start your planning at least a year ahead of time and you’ll have a much clearer idea of where you want to be and how long you want to stay there. The results you’ll achieve by sticking to your original plan will be totally unexpected, so make sure that you’re totally happy with whatever decision you make!